Administrative Assistant

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.

In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process for the purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information may be provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.

Persons who have a priority entitlement as defined by the Parks Canada Agency Priority Policy and Guidelines will be considered first.

Persons who have received pay in lieu of unfulfilled surplus period, a Transition Support Measure (TSM) or an Educational Allowance and are re-appointed to the Parks Canada Agency are required to reimburse an amount corresponding to the period from the effective date of such reappointment or hiring, to the end of the original period for which the TSM and education allowance was paid. Please contact Kate Power, A/Human Resources Manager, if you are one of these individuals to find out how this applies to your particular situation.

Persons who are in receipt of a Canadian Government Public Service pension and are considering this employment opportunity with the Parks Canada Agency, should contact the PWGSC Public Service Pension Centre (1-800-561-7930) in order to determine the impact of an appointment on their pension benefit entitlements.

Duties

Provides clerical and administrative/operational support services and related information/guidance, typically in support of a specific function or a program area in a field unit. Duties may include:

-Organize and provide transactional administrative/operational support services; maintain
accounts; apply established administrative methods and procedures.

-Provide financial support services, including tracking expenditures and monitoring budgets; provide information on variances/commitments; provide the full range of accounts receivable services; verify and code financial transactions; input financial data; reconcile point of sale data to bank deposits; maintain change floats.

-Coordinate travel, meeting and conference arrangements; compose correspondence; and prepare, edit and/or format documentation such as correspondence, reports, spreadsheets, presentations, charts, tables, invoices, tenders, and contracts.

-Maintain and modify manual and automated databases and information management systems, including confidential records.

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

Contact information for 3 references.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

Education:
Successful completion of post-secondary school in a discipline relevant to the duties of the position or an acceptable combination of education, training and experience. Preference may be given to candidates who hold a diploma/degree related to finance/accounting or have completed courses in bookkeeping or accounting.

Degree equivalency

Essential Experience
• Recent* experience in the provision of financial support services (such as handling invoices, processing payments and bank deposits, using financial management software such as SAP/Oracle).
• Experience in the provision of administrative support services in an office environment (such as creating and maintaining electronic & paper files, scheduling, preparing and revising routine reports, correspondence and responding to requests for information;
• Experience in the use of financial accounting systems (such as STAR)

* Recent experience is defined as normally acquired within approximately the past five (5) years. Please indicate where and for how long you acquired your experience.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

Essential Knowledge:
• Knowledge of office practices and procedures, such as filing, formatting correspondence, responding to requests for information, general accounting procedures, mailing procedures.

• Knowledge of electronic information and database management, such as preparing and compiling records/data into reports or spreadsheets using software programs and maintaining data in financial accounting systems, databases and/or information management systems.

Essential Abilities:
• Ability to prioritize workloads, maintain schedules and meet deadlines;
• Ability to contribute and work within a team environment;
• Ability to communicate effectively, both orally and in writing.
• Ability to work with minimal supervision
• Ability to prepare and compile records/data into reports, spreadsheets and/or databases using a variety of software programs

Essential Personal Suitability:
• Pays attention to detail (working in a conscientious, consistent and thorough manner)
• Exercises sound judgment
• Takes responsibility
• Demonstrates integrity
• Personally connects with people

The following may be applied / assessed at a later date (may be needed for the job)

• Willingness to wear a Parks Canada uniform when required.
• Willingness to work overtime.
• Willingness to travel extensively in the performance of your duties.

Conditions of employment

Reliability Status security clearance - required.

• Possession of a valid class 5 driver's license OR personal mobility to the extent normally associated with the possession of a valid Driver's license within the limits of the Treasury Board Policy

Other information

Parks Canada is committed to the principles of diversity and employment equity under the Employment Equity Act, and strives to ensure that our workforce reflects the diverse nature of Canadian society. We encourage women, Indigenous peoples, persons with disabilities and members of a visible minority group to self-identify in their cover letter.

Information for applicants:
. Please provide complete and thorough details of your education and experience.
. Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided.
.You must provide proof of your education credentials.

No cover Letter Required - Respond to questions in the on-line application.

Note: Additional information may be requested after closing date for screening and/or assessment purposes.

The client organization will accept applications on-line only.

All job applications must therefore be submitted through jobs.gc.ca. Following are some of the benefits associated with applying on-line.

- Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
- Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
- Applicants can verify the status of their applications, at any time.
- Applicants can be notified electronically of tests or interviews and results.
- For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.

To submit an application on-line, please select the button "Apply Online" below.

Persons who are unable to apply on-line must contact the person listed below prior to the closing date.

Persons are entitled to participate in the appointment process in the official language of their choice.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information